22 January 2008 Minutes from the Board of Trustees
Present: Blackman, Harris, Economou, Brown, Fahrenbach, Landman, Sullivan
Also Present: Kozak
The meeting was called to order at 7:10 p.m. by President Economou.
MOTION: Minutes
Blackman so moved to approve the minutes of the November 27th Board Meeting. Fahrenbach seconded. All approved.
Treasurer's Report: Brown
Brown reviewed fund activity as reported for the 12th month of 2007. While property tax revenue has been slow in arriving, ($116,647 still owed as of 12/31/07), the Library is fiscally healthy with $300,000 in reserves from the Timber Trails and Debt Retirement funds and a surplus of $20,048 from the 2007 budget.
MOTION: November, 2007 Vendors List
Landman so moved to approve the November Vendors List. Fahrenbach seconded. All approved.
MOTION: December, 2007 Vendors List
Blackman so moved to approve the December Vendors List. Sullivan seconded. All approved.
Librarian's Report:
2nd installment property tax revenue is starting to arrive
$29,223 tax revenue not received due to Assessor error will be recouped in FY08
The Reading Railroad Project is almost complete - just the tile project, picture frames, and face-out shelving remain to be done.
The Library may be able to hook up to the Village's fiber optic line, (more bandwidth, more speed). Cost still needs to be determined. The Library currently pays $198/month for a T1 Line from the Illinois Century Network
Communications:
A patron has expressed displeasure with the current charge for entertainment DVDs and VHS - $1 per week.
Committees:
Finance:
Brown will present the quarterly report at the February Board Meeting.
Building and Grounds: Economou
Capital Plan Review:
Kozak will get quotes to repair the ceiling in the Reading Room and to install a windowed door to open outward for the Story Hour Room. Kozak will also arrange to have the Library reappraised - current insurance policy replacement values may not be sufficient. Kozak will report her findings at the February meeting.
Technology: Sullivan
The website was successfully launched on 12/10/08. Expanded email service to provide program reminders was discussed. Promoting the website is the next order of business.
Friends: Harris
The Friends met 1/9/08 and approved $300 in staff requests. Friends would like to purchase a generic sign to advertise Friday at the Ford. Brown would like to see email reminders for upcoming events; new materials emails are so frequent, her inclination is to just delete them.
Foundation: Blackman
Foundation Trustees are pleased with the results of their annual appeal, but would like to also target specific groups in the community. Fund Raising in 2008 will be aimed at improving the Young Adult Department. The recent Thomas Ford 75th birthday party was an enjoyable, joint effort by the Friends and the Foundation. The Annual Meeting of the Foundation is set for April 15th, 2008.
New Business:
New Hires:
Reference: Jamie Kallio - Librarian
Youth Services: Maureen Mason, Kathy Bennett - Assistants
Youth Services: Uma Nori - Librarian
Graham Trust Proposals:
MOTION: Kozak and Roche to PLA, 2008
Blackman so moved to send Kozak ($1,311.00, 3/24 - 3/28) and Roche ($1,410.00, 3/25 - 3/29) to the Public Library Association Conference in Minneapolis, MN. Sullivan seconded. All approved.
Year End Circulation Statistics:
Total circulation is up from 221,912 in 2006 to 227,878 in 2008. At Blackman's request, Kozak will see if it is possible to determine Library use per card holder.
Coffee Expenditures:
Coffee expenses total $3,600, against only $500 collected in donations. Signage will now indicate that coffee is 75 cents per cup.
Old Business:
Draft Strategic Plan:
Kozak and Department Heads hope to resume work on the Strategic Plan shortly.
Volunteers: Harris
Volunteer recruitment will kick off in the Spring Newsletter, due out in March.
MOTION: Executive Session
At 8:25 p.m. Sullivan so moved to adjourn to Executive Session. Blackman seconded.
Roll Call:
Fahrenbach - aye
Economou - aye
Brown - aye
Blackman - aye
Landman - aye
Harris - aye
Sullivan - aye
All approved.
MOTION: Reconvene Regular Session
At 8:50 Sullivan moved to reconvene the regular session of the Board Meeting. Blackman seconded. All approved.
Roll Call:
Fahrenbach - aye
Economou - aye
Brown - aye
Blackman - aye
Landman - aye
Harris - aye
Sullivan - aye
All approved
MOTION: Revised Job Descriptions
Sullivan moved to approve the revised job descriptions as presented. Sikes seconded. All approved.
MOTION:
At 8:52 Sullivan moved to adjourn the meeting. Landman seconded. All approved.
