25 September 2007 Minutes from the Board of Trustees
Present: Brown Landman, Blackman, Fahrenbach, Sullivan, Harris, Economou
Absent:
Also present: Kozak
The meeting was called to order at 7:05 p.m. by President Economou.
MOTION: Minutes
Blackman so moved to approve the minutes of the August 2007 Board Meeting. Brown seconded. All approved.
Treasurer's Report:
Expenses are on track. Revenue from property taxes may not begin to arrive until November.
MOTION: Vendors List
Fahrenbach so moved to approve the Vendors List for the 8th month. Sullivan seconded. All approved.
Librarian's Report:
- Kozak recapped her written report to Trustees:
- Tax monies will likely start to arrive in November.
- Nancy Harris and Jim Landman have been sworn in as new Trustees.
- Harris and Kozak met to discuss the Library's volunteer program.
- Kozak is updating the Library's Disaster Plan.
- Kristin Schar, Reference Librarian has resigned in order to move closer to her family. She will continue to work on the website remotely.
- Pending legislation will impact libraries if signed into law. The first law changes the date of the general primary election; the second is a law changing the provisions of the Library Records Confidentiality Act. Kozak will obtain clarification of The Library Records Confidentiality Act for the October meeting.
Communications:
Letter of resignation from Kristin Schar.
Committees:
Finance: Brown
Timber Trails Impact Fee statement: Fahrenbach
The Timber Trails Impact Fee Statement will be renamed The Timber Trails Fund Policy. Clause 20.12 Purpose, will be rewritten to assure the broad use intent for these monies, i.e. capital expenditures and capital improvements including but not limited to betterment of the Library, materials, building improvements and/or services to the public. Kozak will send the revised policy to the Library attorney and then to Trustees for review.
Building and Grounds: Economou
Capital Plan Update
Economou, Fahrenbach, and Brown met with Dahlquist and Lutzow Ltd. to discuss improvements/repairs and the wish list of major improvements. Kozak will try to have copies of the plan sent to Trustees two weeks before the November Board Meeting.
Youth Services Redesign: Brown
The redesign will possibly be done in three months; however, the new furniture will probably take somewhat longer. The cost of new carpeting, not in the original budget, but now deemed a necessity, may be covered by monies from the building maintenance, capital improvement and the contingency funds.
Goals and PR:
The Long-Range Plan is nearing completion. Trustees should email Kozak with any additional suggestions. Kozak hopes to present the final draft of the Plan at the October Board Meeting.
Technology: Sullivan
Sullivan and Schar conducted their first testing/interview session for the new website. The volunteer completed a list of 17 tasks; Sullivan stated that he is happy with the testing procedures. Three more tests are scheduled for the week of October 8th. Sullivan distributed the Committee's Site Architecture Diagram for the Library's new web site.
Personal: Blackman
The Job and Salary Description Committee members, Kozak, Blackman, Mary Jane Kepner, Rick Roche, Jamie Kallio, and Christine Ricker have met 3 times to update and trouble shoot job descriptions. Trustees will review the Committee's findings and examine salaries once all the job descriptions are completed.
New Business:
FY 2007 Per Capita Grant Application
The per capita grant from the State of Illinois usually totals about $15,000 annually. Every year each Director must answer a series of questions about how these monies were used in the past year and how new monies will be used in the coming year. The focus of this year's application is staff training and disaster planning.
Board vacancy statement Draft (Bylaws)
MOTION: Revised ARTICLE TWO of the Bylaws
Landman so moved to approve the revised/updated Article Two of the Bylaws which changes Trustee terms from six to four years, which reflects a motion passed previously and establishes procedures to fill any vacancies on the Board which might occur between normally scheduled elections.
Old Business:
Board Committee Assignments FY07-08
Committee assignments have been made:
Finance: Head - Brown / Sikes / Blackman
Building and Grounds: Head - Economou / Sikes / Brown
Goals and PR: Head - Landman / Harris / Sullivan
Personnel: Head - Blackman / Landman / Economou
Technology: Head - Sullivan / Blackman / Landman
Ad hoc committee on Marking: Head - Sikes / Brown / Economou
Liaison to the Friends of the Library: Harris
Liaison to the Foundation: Blackman
Children's Department ReDesign (temporary): Brown / Economou
Staff/Board holiday function:
Save the date: Sunday, December 2nd at the home of Anne Kozak
MOTION:
Sullivan so moved to adjourn at 8:05 p.m. Brown seconded. All approved.
