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Home>About the Library>Board>28 August 2007 Minutes

28 August 2007 Minutes from the Board of Trustees

Present: Brown, Fahrenbach, Economou, Sullivan, Blackman

Also present: Kozak and Trustee Candidates, Nancy Harris and James Landman

President Economou called the meeting to order at 7:04 p.m.

MOTION: Minutes
Sullivan so moved to approve the minutes of the July 28th Board meeting with completion date changes for the new website and Reading Railroad renovation, (both to read, November, 2007). Fahrenbach seconded. All approved.

Treasurer's Report: Brown
Brown reported that the Library budget is in great shape. Expenses for the Operating, Graham Trust, Building Maintenance and Capital funds are all under budget, with second installment tax revenue monies expected shortly.
MOTION: Vendors List
Sullivan so moved to approve the Vendors List for the 7th month. Fahrenbach seconded. All approved.

Librarian's Report:

  • Kozak recapped her monthly Librarian's Report:
  • Kozak and Economou interviewed 5 applicants for the 2 open Trustee positions and selected James Landman and Nancy Harris to present to the Board.
  • The Thomas Ford Memorial Library was featured in the American Library Association's Library Technology Reports.
  • The ramp to the Children's Department is closed temporarily to facilitate work on the Reading Railroad renovation.
  • The fall newsletter should be in the mail by the first week of September.
  • The Library's 75th birthday party on Sunday, November 11th will include cake, a jazz duo, a family story teller and a website demonstration.
  • Trustees were encouraged to read, "Libraries are New Neighborhood Best-Sellers" an article by C. W. Nevius on SFGate.com included in Kozak's monthly report.

Communications:

  • A note from the Davie County Public Library to Rick Roche thanking him for information on the Metropolitan Library System's Big Read Program
  • A request from the Citizen of the Year committee for a list of possible candidates.

    • Committees:
    Finance: Brown
    Kozak will consult the Library Attorney, Janet Petsche regarding how to word the Timber Trails Impact Fee Policy. Sikes will prepare a draft statement for the Board's next meeting.

    Personal: Blackman
    Starting in September, the Salary Review and Job Description Committee composed of Kozak, Blackman, Rick Roche, Head of Adult Services, Jamie Kallio of Young Adult and Youth Services and Mike Shimon of Circulation will meet 5 times to review all the current job descriptions and salary schedules. Kozak hopes to have recommendations to bring to the Board when it meets in October. Consultant for the project is Mary Jane Kepner of Kepner + Associates.

    Building and Grounds:
    Capital Plan Update:
    Kozak will try to obtain a draft of the repairs and refurbishments long-term plan by Dahlquist and Lutzow Ltd. for the September 8th Board Planning Meeting. The plan will include: a suggested redesign for best use of space, mechanical reports, estimated equipment repair schedules, time-lines as needed and projected costs.

    Technology: Sullivan
    Trustee Bob Sullivan and Kristin Schar, Reference Librarian demonstrated the future Library website - still a work in progress. Tentatively, the site will be launched sometime in November. The Marketing Committee will help publicize the new site.

    New Business:
    Board Meeting dates for fall: September 8th - Board Planning Meeting, 8 - 10 a.m., September 25th and October 23rd at 7 p.m. - regular Board Meetings, November/December combined Board Meeting - November 27th or December 4th.

    Trustee Vacancies:
    MOTION: Trustees
    Sullivan so moved to nominate James Landman as Trustee to replace William McLaughlin and Nancy Harris as Trustee to replace Geraldine Bergfeld. Both terms expire in May of 2009. Fahrenbach seconded. All approved.

    Kozak will prepare a draft policy to address Trustee resignation/replacement procedures.

    Kozak and Economou will set up a time for new Trustee orientation and to discuss Committee assignments.

    Old Business: Foundation: Cornerstone Society: Members of the Foundation under the direction of Liz Burns will launch the Cornerstone Society, an arm of the Foundation concerned with wills and trusts at the Library's 75th birthday party, Sunday, November 11th. On Friday, October 12th at 7:30 p.m. Rick Kogan will speak as part of the Foundation's "Conversations with." series.

    Reading Railroad: Brown Brown presented the Thomas Ford Children's library budget. $45,000 is needed to complete the renovation project as drawn by M Square Design. Trustees will discuss where to cull this sum from the current budget at the September 8th Board Planning Meeting. Kozak will try to have a preliminary Capital Plan from Dahlquist and Lutzow Ltd. in time for the Planning Meeting.

    MOTION: Blackman so moved to adjourn at 8:25 p.m. Sullivan seconded. All approved.